The Cost Quote, the actual amount to be charged, is only available after the DAR is approved and the details of the project are final. This is an estimate of the PopData fees based on the researcher's rough project parameters described in the feasibility and cost estimate request form.
PopData can provide a Feasibility and Cost estimate letter that researchers can append to their grant applications. PopData recommends that researchers submit a feasibility and cost estimate request for budgeting purposes. The following shows the timeline for communications of costs on a project: For example, Applicants are invoiced separately by the Ministry of Health for the production of PharmaNet data extracts.New accordion content Estimates, quotes and invoicing Currently, these include the costs from external data providers, for data that is not housed at Population Data BC.
Some data preparation services may result in related third-party costs. Please note that the net data space is the total project data space less the Read Only DATA folder. For these rates and data limits, see below: If the average net space for the project exceeds 500 GB in the previous year, SRE access can be extended at higher rates with greater data limits. The fee rate of additional SRE access beyond the first two years depends on the previous year’s average net data usage and additional resources required (as described above). Typically, the first two years are charged at the outset of the project, with additional SRE needs being charged as needed: The minimum billing increment is three months. SRE charges start at $2,500 per annum for up to three users and vary slightly depending on the resources required by the project. New service charges apply for amendment applications, and confirmation of funds will be requested by PopData.Ĭurrently there is no fee for the coordination of a Data Retention Extension request. These require a formal application to the Data Stewards in the form of an amendment.
Researchers may make a request to change key aspects about their projects, such as:ĭata updates or more years of data Data files and/or fields requested Research questions posed Change in study population Requesting modifications to a DAR after its submission to the Data Stewards, but before its approval, may incur a fee up to $2,500.00 depending on the complexity of the project and the requested modification(s). Researcher driven changes post-applicationĬhanging the DAR once submitted requires additional work by PopData as well as the Data Stewards. Probabalistic linkage of external data setĬoordination - each internal Data StewardĬoordination - fee for each external Data Stewardĭata checking (additional fee applies for complicated projects) Data costsĮxternal/predefined cohort (each record has a PHN) It also does not include the costs for possible amendments or other requests. Note: the table below does not include any costs that an external data provider may also charge. The information below outlines the standard cost recovery model with services broken down into data, administrative and SRE services. PopData reserves the right to change its cost recovery structure at any time, however PopData will maintain its commitment to Researchers that the initial application and SRE access fees WILL NOT exceed the amount on the Feasibility and Cost Estimate letter. Complexity and external linkages can drive the charges higher. Project service charges often fall between $8,000.00 and $15,000.00 per project. Support for use of the data, including answering questions about data fields and coding specifics.Provision of relevant available documentation to support use of the data.Preparation or linkage of the study population.Application support including: answering questions regarding the approval process application process study population definition and suitability.The charges are based on a cost recovery for the following activities: Costs are not, as a rule, determined by the size of the study population, the number of fields requested or the number of years of data requested. The charges for a project are driven by the complexity of the study population, the number and type of data files requested, the number of different Data Stewards involved, and whether any external linkages are required. Project charges fall into two general categories: the service costs for the data request itself, and the charges for use of the Secure Research Environment (SRE) during analysis.
Population Data BC (PopData) provides a cost-effective and efficient way for Researchers to access population-based, longitudinal data.
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